May 10, 2024
Summary
In this episode, Andy interviews Rich Maltzman and Jim Stewart about their book Great Meetings Build Great Teams: A Guide for Project Leaders and Agilists.
They discuss the common reasons why people dislike meetings, such as lack of purpose and poor facilitation. They introduce the concept of 'meeting goblins,' which are negative personalities that emerge during meetings, and provide strategies for dealing with them.
The conversation also covers the challenges and best practices of virtual meetings, as well as the benefits and potential pitfalls of agile ceremonies like daily standups. The conversation focuses on the importance of effective meetings in building great teams. Rich and Jim share their experiences and strategies for running successful meetings, including setting ground rules, timekeeping, and using technology like AI for meeting summaries.
They also discuss the impact of cultural differences on meetings and provide tips for managing diverse teams. The conversation concludes by emphasizing the link between great meetings and great teams, highlighting the role of meetings in fostering collaboration, building relationships, and achieving project goals.
Sound Bites
- "Meetings are a fact of life, often complained about but also often tolerated."
- "Connection before context. Before you start right into the meeting, make sure you have a little bit of social interaction."
- "Goblins are personalities that come out during meetings, and it's up to the meeting facilitator to recognize and address them."
- "Great meetings aren't just about agendas and facilitation techniques; they're about showing that you care about the project and the team."
- "Rosie the Reticent is the quiet version of Nadia the Naysayer."
- "Decision latency is one of the biggest reasons for project failures, so it's crucial to have the right people at meetings."
- "Understanding national, regional, and organizational cultures is important for effective meetings."
Chapters
- 00:00 Introduction
- 02:17 Start of Interview
- 02:28 Why Do People Hate Meetings
- 05:06 Meeting Goblins
- 16:03 Virtual Meetings
- 19:50 Connection Before Context
- 20:53 Advantages and Warnings: Agile Standups
- 27:29 How Culture Impacts Meetings
- 34:42 When Too Many People Are Invited
- 41:53 AI and Meetings
- 47:38 The Link Between Great Meetings and Great Teams
- 51:26 Interview Wrap Up
- 52:00 Andy Comments After the Interview
- 54:16 Outtakes
Learn More
You can learn more about Rich, Jim, and their book here:
- Jim on LinkedIn: Linkedin.com/in/jimstewartpmp/
- Rich on LinkedIn: LinkedIn.com/in/exclaim/
- Their book on Amazon: click here
If you’d like more on this subject, here are some episodes to check out:
- Episodes 72 and 246, with meeting researcher Steven Rogelberg
- Episode 245, with meeting guru J. Elise Keith
AI for Project Managers and Leaders
With the constant stream of AI news, it's sometimes hard to grasp how these advancements can benefit us as project managers and leaders in our day-to-day work. That's why I developed our e-learning course: AI Made Simple: A Practical Guide to Using AI in Your Everyday Work.
This self-guided course is designed for project managers and leaders aiming to harness AI's potential to enhance your work, streamline your workflow, and boost your productivity.
Go to ai.i-leadonline.com to learn more and join us. The feedback from the program has been fantastic. Take this opportunity to unlock the potential of AI for your team and projects.
Thank you for joining me for this episode of The People and Projects Podcast!
Talent Triangle: Power Skills
The following music was used for this episode:
Music: The
Fantastical Ferret by Tim Kulig
License (CC BY 4.0): https://filmmusic.io/standard-license
Music: Energetic &
Drive Indie Rock
YouTube: https://www.youtube.com/watch?v=S30Oxdmi1dg
License (CC BY 4.0): https://filmmusic.io/standard-license